Documentation is any record that can be retrieved or viewed in the future. This includes records created on paper or in physical form, as well ones that are recorded digitally with computer programs like spreadsheets, word processors and image editing software. In most organizations, documentation is based on certain guidelines and standards to ensure that each new document has a certain degree of similarity in shape and structure to older documents. This helps to ensure consistency and transparency into the documentation workflows of the company and ecosystem.
Digital files are typically given a unique filename in order to distinguish them from traditional records. This helps organize documents and allows users to access information quickly, without opening several documents. Documentation is often organized into folders to make it easier for users of an extensive collection of data to find specific records.
Apple apps such as Pages and TextEdit as well as third-party apps that are available in the Mac App Store allow you to create many different kinds of documents. This includes letters, reports financial charts, essays, presentations, slideshows and more. These documents can be used across different platforms, which allows for the collaboration of team members.